Things your printer needs to know
1. Job name and description. This is for very easy reference. Always make sure the contact person’s name, email, phone, etc. is provided. In the NOTE section please provided the date for delivery or any other important details the printer needs to know.
2. Quantity: How many do you need. If this job is tied to a mailing list, be careful about the final quantity. You don’t want to run short. Extras (“overs”) are standard on any print job up to 10%.
3. Flat size: What size is the piece before it’s finished or folded? Dimensions are given by width and then by height (e.g. 8 1/2 x 11). Does the job have bleeds? Bleed means that the artwork will bleed over the edge, usually the printer requests 1/8” all the way around. Include crop marks when you save your file, this will show where your bleed area and where they should trim the document.
4. Finished size: This notes the dimensions once a job is folded or bound.
5. Page count: This applies to magazines, newsletters, books, booklets and some brochures. Please specify if your book or booklet has a self-cover or separate cover. (e.g. 12-page with self cover, or is it a 12-page with a separate cover which will make this a 16-page book, or booklet).
6. Paper stock. Paper is the major cost of almost every print job. If you have a specific stock inmind, give the printer all of the details. If not, describe the paper in general and ask for help.1/8” BleedTrim Area (document edge)
7. Ink. Will this be printed in color or black & white? Should there be any specific PMS colors to match? Will you be running this through a laser printer once printed (e.g. letterheads, envelopes, etc.) The inks must be compatible, make sure to let your printer know.
8. Binding. This describes any finishing steps done to a job once it’s printed. This includes: folding, spiral binding, saddlestitching (like a booklet, staples on the binding side), corner stitching, perforating or scoring.
9. Job format. Upload files with your online order or e-mail to firstname.lastname@example.org. PDF format is preferred with crop marks and bleeds. We can accept other file formats (.doc, .jpg, .png) but those are not always print ready and may be subject to a design charge. If sending native files (like InDesign), please make sure to package the files so all necessary fonts and graphics are included with the files.
10. Shipping. Please include all shipping information and any special instructions. Please make sure to include a phone numberfor the person or company the printer is shipping to in case there are any questions that arise once it leaves the facility.